Summary
Seeking to meet regulatory mileage tracking requirements, Christopher B. Burke Engineering, Ltd. (CBBEL) used Deltek integrations—with guidance from partner SilverEdge—to integrate TripLog GPS mileage tracking directly into Vantagepoint. Staff no longer manually log mileage; trips are auto-uploaded to the correct project record, improving data accuracy, simplifying invoicing, and reducing compliance risk.
Project Success
- Streamlined Data Access: Integration from TripLog to Vantagepoint creates one source of entry for more accurate capture of mileage data.
- Integrated Process Offers Easier Invoicing: Drivers can now easily associate mileage charges to the right project.
- Meeting Regulatory Compliance Requirements: With more accurate tracking of mileage expenses for projects due to one data source, meeting compliance regulations is easier.
Christopher B. Burke Engineering, Ltd. (CBBEL), a 300-person A&E and surveying firm, provides engineering, surveying, and environmental services to clients in both the public and private sectors. The Illinois-based firm delivers solutions to a wide range of engineering and environmental challenges.
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Streamlining Mileage Usage Tracking
CBBEL is a full-service consulting engineering and surveying firm committed to delivering solutions to a wide range of engineering and environmental challenges. The firm's Illinois and Indiana-based staff is comprised of more than 300 experienced professionals who provide engineering, surveying and environmental services to clients in both the public and private sectors.
CBBEL has been a customer since 2006 and has used Deltek Vantagepoint since 2022. To meet regulatory requirements, CBBEL needed a more streamlined way to invoice and track direct expenses such as mileage and daily vehicle usage charges. The firm adopted TripLog, which stores the vehicle's location and usage and provides mileage tracking. To simplify the process, Deltek Partner SilverEdge recommended that CBBEL integrate TripLog with Vantagepoint using Deltek integrations.
A&E Firm Streamlines Operations with Deltek
Deltek’s integration platform-as-a-service (iPaaS) solution allows users to build, deploy and manage cloud-based integrations to and from Deltek solutions. It offers predefined connectors so firms can get up and running without building complex integrations from scratch.
CBBEL had previously used the integration solution to integrate Vantagepoint with UKG, a human capital management solution. At that time, CBBEL was entering personnel data into two places. After the integration, CBBEL was able to streamline the process with only one entry into UKG that automatically transferred to Vantagepoint, saving the team time and reducing errors from manual entry.
Building on the success of the UKG implementation and with the help of SilverEdge, CBBEL leveraged Deltek’s integration solution to integrate Vantagepoint with TripLog in 2023. After this integration, staff no longer have to manually log mileage on their timesheets. Instead, TripLog obtains data via GPS, so staff only need to associate the trip with a project number in the TripLog app. The information is uploaded automatically to the project record in Vantagepoint, making for a much smoother process with only one point of entry.
Now the data is more accurate and complete, leading to a better process for determining project costs—both billable and non-billable charges.
CBBEL has found Deltek’s integration solution is effective for a variety of needs, as it offers a cloud approach, is very flexible and allows for much faster deployment. In addition, it is easy to adapt to changing business requirements, which previously involved heavy lifting to develop API code.
This integration helps us access data that we didn't have before, making it easier to comply with regulations and do a better job recovering our business vehicle miles.
Advice for A&E Firms Thinking about Using Deltek’s Integration Solution
CBBEL CFO Joe Elberts remarked that CBBEL has benefited from the simplicity of the Deltek integration solution.
“One of the key advantages of the no-code/low-code platform is that even if a developer leaves the firm, the APIs created remain accessible. Since the platform uses a standardized language, new developers can easily step in, quickly understand how the system was built, and make necessary changes without starting from scratch.”
Joe added, “With the help of SilverEdge, we are planning more product integrations with Deltek in the near future.”
