Proactis delivers end-to-end Spend Management solutions that help organizations deliver true bottom-line value by reducing cost, improving process efficiency and increasing value – all while bringing your procurement, finance and business teams together as one.
Our modern platform enables you to integrate any or all aspects of your spend management process so you have full control over purchasing and spend. Through an intuitive guided-buying experience, you can ensure that all users are buying within policy and budget, achieving compliance and savings.
Proactis delivers a modern and powerful end-to-end Source-to-Pay solution that improves your bottom-line by reducing costs, meeting compliance, and streamlining processes.
From sourcing projects, contract management and procurement transactions to supplier collaboration and automated invoice processing, our integrated, user intuitive platform manages, and controls all purchasing and spend.
Control & Compliance
Visibility into spending and insight required to manage financial and operational performance.
Paperless ordering and invoicing with automated invoice matching and purchasing procedures.
Buy from preferred/contracted suppliers and daily monitoring of all your spend.
Managed Sourcing Services
With Sourcing Services, we can become your dedicated and experienced sourcing specialists or can simply add to your existing capacity – so you can realize immediate savings and expand your supplier network to deliver the best value.
Sourcing Services provides well-structured processes built on best practices developed from over 20 years of experience. Our proven, full-service approach includes help with every step, from determining the best suppliers to invite, to creating your RFx documents, performing the supplier communication, running the real-time event and evaluating results.
Events are built & executed in 10 business days with tangible savings.
Full return on investment from the first few events.
More Savings/More Events
Flexibility to run over 100 events yearly with savings 18% on average.
Invoice Capture Service solves one of the biggest bottlenecks in Accounts Payable and transforms a manual, often paper-based, high-volume process into an automated and streamlined operation. Our service helps convert all incoming paper-based invoices, regardless of format (PDF, XML, EDI invoices etc.), to a ready-to-use digital format in a fraction of the time. With intelligent document data capture, invoices are ready for automated matching and can be coded, authorized and approved by your budget holder quickly and accurately.
Reduce Time & Costs
Full validation and processing of invoices, no matter the format.
Remove AP Bottleneck
Approval workflows delivered to the right people for reviewing and approving quickly.
Archive all your invoices quickly and without errors inside your solution.
Benefits by Role
- Enable greater control of budgets and cash flow with consolidated visibility of departmental budgets, up-to-date expenditures and outstanding commitments.
- Reduce financial ‘surprises’ by summarizing 'spend versus budget' information from across the organization.
- Improve supplier rationalization and supplier agreement negotiations with full visibility of spend by category and supplier.
- Ensure proper authorization by automating the request-to-approval process using electronic workflow and business rules.
- Enable your organization to realize negotiated savings by helping employees quickly find what they need from established suppliers and contracts.
- Dramatically reduce the number of instances where employees feel the need to ‘go around the system’ and make maverick purchases.
Improve AP Process:
- Reduce the effort required within AP to resolve discrepancies using electronic workflow.
- Eliminate paper invoices and time spent answering supplier calls and emails by utilizing electronic invoice methods.
- Gain insight in and control over your invoices and produce accurate financial reports instantly.
Increase Procurement Capacity:
- Liberate your team from non-value-added tasks by automating many routine administrative functions.
- Utilize category experts within your organization’s operational departments.
- Enable more self-service buying throughout your organization while ensuring compliance.
Standardize Procurement Best Practices:
- Automatically guide your procurement team and everyone involved through standardized, transparent, fully tracked sourcing processes.
- Automatically guide employees through the right authorization processes, and to the right established suppliers and contracts for what they need.
- Establish an online platform and process flows for consistent two-way interaction between you and your suppliers.
Build more Procurement Talent
- Make it easy for your Procurement team to learn and consistently follow ‘best practice’ procedures.
- Free up time for outside or self-education on specific skills (i.e. negotiation) or spend categories by significantly reducing the time your people spend on routine admin tasks.
- Leverage category talent from outside Procurement by enabling structured, standardized, workflow-driven processes that direct purchase requests.
Improve your organizations spend management processes across geographically-dispersed locations, multiple business units and disparate systems with Proactis. You and your team require the right breadth, depth, flexibility, and scalability to support a truly effective approach to spend management.
- PCI 3.2 compliant for secure credit card transactions.
- State-of-the-art data centers hosted in the United States with 24/7 support.
- Adapt to organizational change with flexibility to configure your solution to support a multi-location, multi-business unit organization.
- Leverage full buying power by gaining an organization-wide visibility of vendors and spend patterns.
- Manage diversity and certifications to meet legislative requirements and reduce risk.
- Track every user interaction to the solicitation for audit purposes.
Proactis simplifies the day-to-day purchasing process for all products and services, in one platform. Through an intuitive guided-buying experience, you can ensure that all users are ordering within the defined policies and budgets, meeting compliance, and becoming transparent.
Improve spend control, compliance, efficiency and achieve cost-savings
Proactis’ innovative turnkey approach to sourcing – an enterprise-wide, unlimited, full-service eSourcing package
CBRE implemented consistent procurement processes across all managed properties, involving about 500 employees.
Construction company adopts messaging standard for electronic data traffic while controlling spend