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EleVia Software
EleVia Software develops, delivers and supports software to extend the value of the Deltek Vantagepoint and Deltek Vision ERPs. EleVia Software products elevate and enhance key financial and operational processes for architecture, engineering, and professional service firms by improving cash flow, introducing automation, increase productivity, reduce operating costs, and provide valuable insight into project performance and profitability. Products include Electronic Invoicing, Payables Approval & Tracking, A/R Management & Collections, and Field Services Suite.
Electronic Invoicing (EI)
Automate the review process to invoice faster, improve productivity, and increase cash flow. Makes invoice review, mark-up and approval easy for project managers.
Capabilities
CASH FLOW
Streamline process, shorten the billing cycle and increase cash flow
TIME TO INVOICE
Performance dashboard enables users to invoice faster and more accurately
FINAL INVOICE PACKAGING
Required documentation is automatically assembled with multiple PDF packages in single email
Benefits by Role
Accounting/Finance
- Streamline the invoice review, markup and approval process
- Shorten delays in the the billing cycle due to invoice review
- Build and track specific invoice workflows
- Increase cash flow by decreasing the amount of time spent on invoice generation, review, and approval
Project Manager
- Mobile Docs for Electronic Invoicing, an add-on module for tablets and smart phones, enables anywhere anytime review and approval of consultant and/or client invoices.
- Able to view snapshot of all their jobs including job-to-date billed fees, fixed-fees remaining, and project variances – without creating separate reports.
- Project managers are notified in real-time when an invoice is ready for review, mark-up and approval.
Payables Approval & Tracking (PAT)
Control costs and improve accuracy of your accounts payable with software that speeds review, approval, and management processes. Reduce paper and storage costs.
Capabilities
STREAMLINE REVIEW PROCESS
Automate the review process with notifications when vendor invoices are ready for review
IMPROVE ACCURACY
Generate an A/P voucher for approved invoices and eliminate duplicate data entry
COMPARE INVOICES AGAINST CONTRACTS
View the invoice and original contract to improve cost tracking and eliminate overpayment
Benefits By Role
Accounting/Finance
- Quickly search electronic vendor invoices and find information to answer client or auditor questions.
- Generate an A/P voucher for approved invoices and eliminate duplicate data entry. Seamless integration to Deltek Vision and Vantagepoint results in payables data automatically merging with your accounting module.
- Folders, paper documents, and file cabinets become relics of the past. Quickly search electronic vendor invoices and find information to answer client or auditor questions.
Project Manager
- Notifications alert to vendor invoices ready for review and a single consolidated screen enables easy approval and PDF payables mark-up.
- Reviewers view the invoice and original contract to improve cost tracking and eliminate vendor overpayment or fraud. View detailed validation during data entry for chart of accounts when mapped to specific companies in Vantagepoint or Vision.
A/R Management & Collections (ARM)
Speed and automate your collection process with software that enables more effective A/R strategies and improves cash flow. Monitor KPIs including DSO, average days delinquent, average days to pay, collections effectiveness index and delinquent collections actions.
Capabilities
AUTOMATE AND STANDARDIZE COLLECTIONS
Notify staff when key collections actions are needed, deliver your branded messages
KEY PERFORMANCE INDICATORS
View A/R KPIs through an intuitive graphics dashboard, including DSO and more
AUDIT TRAIL
Audit aged receivables against the general ledger and ensure accurate receivable balances
Benefits By Role
Accounting/Finance
- Streamline processes to accelerate collections and increase cash flow.
- Easily audit aged receivables against the general ledger and ensure receivable balances are accurate.
- View A/R KPIs through an intuitive graphics dashboard, including Days Sales Outstanding (DSO), average days delinquent, average days to pay, collections effectiveness index and delinquent collections actions.
Field Services Suite (FSS)
Field scheduling and workflow software for engineers, surveyors, field teams and office staff. Work electronically in real-time to improve efficiency and field team productivity.
Capabilities
PRODUCTIVITY AND UTILIZATION
Provide Field Work Order information accessible via tablets and mobile devices
AUTOMATE FIELD WORKFLOW
Quickly, easily, and accurately schedule and track time for billing or costing
SIMPLIFIED COST RECOVERY
Reduce missed billing items and improve cost recovery and accurate client billing
Benefits By Role
Accounting
- Simplify and accelerate invoice preparation through automated assignment of project expenses.
- Reduce missed billing items and improve cost recovery and accurate client billing for equipment and tools used in the field.
- Easily upload timesheets into Vision or Vantagepoint and bill.
Field Team/Crew Chiefs
- Quickly, easily, and accurately schedule and track time for billing or costing.
- Ease and streamline communication with field teams by providing Field Work Order information accessible via tablets and mobile devices.
- Access Field Work Assignments any time, anywhere with a mobile device.
- Upon job completion, submit actual hours, signatures, and photos from any mobile device.
- Approve timesheets from mobile or desktop devices.
Support Materials
EleVia's Cash Flow Challenge
Learn how easy it is to improve your invoicing and receivables process and cash flow.
A/R Management & Collections Brochure
Accelerate collections to increase available cash and reduce carrying costs.