What is a Punch List Template?

A punch list template is a pre-designed document that outlines the structure and format of the punch list, making it easier for architects, engineers and contractors to finish their punch lists for distribution. A punch list template provides a standard framework for communicating items that need attention on site at the building project.

In This Article:

• What is a Punch List?
• Why Use a Punch List Template?
• Punch List Examples
• Make Punch Lists Easier with Digital Punch Lists

Punch lists help ensure that project deliverables meet the standards established in the contract. Punch lists provide stakeholders a transparent view of outstanding tasks, fostering accountability among all parties involved. By outlining remaining punch list items, along with established deadlines, punch lists keep everyone aligned with project goals and contractual obligations.

A rolling punch list for every project stage helps make sure that nothing gets missed or overlooked. This proactive approach minimizes the potential for misunderstandings and delays that could otherwise impede project progress.

Once a project nears substantial completion, the punch list usually just covers minor details, as the more significant problems have generally already been addressed. Completing all punch items is necessary to complete the project closeout.

Beyond streamlining workflow, punch lists help protect both parties involved in a construction project. The detailed punch list items help ensure the project meets all agreed-upon standards prior to final payments. This effort protects both clients and contractors from potential disputes and misunderstandings during the project.

Using a simple template ensures consistency across your organization's punch lists. By following a predefined structure, every list will contain the same sections and information, allowing for easy reference and comprehension.

Punch list templates simplify the punch list process and save you time. Instead of starting over on a brand-new list of items, you can fill in the necessary details in the provided sections.

The punch list will be primarily cosmetic items, but some may be more substantial.

Examples of Punch List Items

Here are some common things you might see recorded in a punch list:

• AC systems, heating, and ventilation work properly
• Appliances function fully
• Baseboards are correctly installed and free of scratches or scrapes
• Cabinet doors and drawers open and close with no hitches or gaps
• Ceilings are free of cracks
• Countertop corners are free of gaps
• Cover plates for electrical are installed
• Door frames are free of any scratches, dents, or buckling
• Ductwork is properly sealed and insulated
• Faucets all work as they should, with cold and hot water in the right place
• Floor grout is sealed correctly
• Flooring is free of any cracks and/or any damage from construction work
• Furnace filters are clean
• Garage door is installed correctly, and the remote works
• Hardware is installed and works smoothly
• Lights, light switches, and outlets are fully functional
• Locks on all doors lock and unlock properly
• No exposed screw ends, including in the back of cabinets
• Paint is free of problems, such as bare spots, nicks, wrong textures, etc.
• Plumbing fixtures are properly sealed (no leaks)
• Smoke detectors are installed and working correctly
• Wall coverings are secure at corners and wall ends
• Water valves work correctly wherever there is a water connection
• Windows and doors open and lock without any problems

Punch List Checklist Example

Here is a sample list of checklist items owners or architects can review or ask contractors about during a site inspection meeting:

• Do you notice any cracks in the ceiling?
• Are smoke detectors installed and operational?
• Are any visible tape joints not correctly sanded, or is there any missing paint?
• Is the wall covering secure at wall ends and corners?
• Do door hinges have all their screws?
• Are all your door stops installed?
• Do windows open and close easily without sticking?
• Are there any gaps at countertop corners?
• Are there any frayed ends on your carpet?
• Has your floor grout been sealed?
• Is your dryer vent connected to the outside?
• Do any of your faucets drip?
• Are your thermostats installed?
• Do you have a humidifier on your furnace, and is it installed?
• Are there wall switches for all ceiling fans?

A good punch list will outline the defects that need to be resolved and include sufficient details about them — such as a picture of the current status, location, assignee and description of things to do to fix it.

The construction industry historically relied on paper-based punch lists to keep track of all project details and punch list tasks. Today though, many construction teams use software to manage their punch lists, allowing contractors to easily access and update information from any location and quickly share updates with other team members.

Deltek ArchiSnapper is a powerful tool you can leverage to easily create digital punch lists and field reports. Built specifically for architects, engineers and contractors, Deltek ArchiSnapper is a user-friendly mobile application that helps save you time building field reports and punch lists.

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