How Mobile Apps Can Transform Construction Site Collaboration

Inconsistent project updates, a lack of standardized techniques and delayed documentation following site visits are huge barriers to successful project collaboration. If the project team doesn't have access to up-to-date, accurate and easy-to-understand information, tasks can be missed or completed incorrectly, slowing down construction.

But rather than relying on pen and paper to make notes or waiting to get back to the office to update digital versions of documents, you can use mobile technology to simplify reporting and enable better collaboration.

Read on to discover the benefits of mobile technology for architects, engineers and contractors—and see how it could transform your firm.

What Are the Benefits of Mobile Technology?

Accessing your documents, project progress, and colleagues while on site ensures smooth project progression. Here are some of the benefits mobile technology delivers.

Document management: Leverage mobile technology to access and update documentation directly on site. Instantly upload site photos, attach full context, and make detailed notes in real time.

Data collection and reporting: Generate reports quickly and efficiently in the field, reducing errors and delays. Use mobile technology to share these reports effortlessly with your team and clients, ensuring everyone stays informed.

Version control: When everyone accesses the most current plans and documents, your team avoids the trap of repeating work due to outdated versions.

Task management: Streamline task assignments, progress tracking, and deadline management with the right technology. Create checklists and share task status updates to see exactly how your project is progressing, identify any holdups, and track what still needs to be done.

Health and safety: Instant reporting not only boosts project efficiency but also enhances safety. Use mobile checklists and photo documentation to highlight safety issues and resolve them swiftly.

Real-time communication: Mobile apps offer communication features like instant messaging and video calls, along with real-time documentation updates. This keeps everyone on the same page, allowing you to address problems or intervene immediately with a message or call.

Best practices when choosing the right mobile technology

• Make sure you choose technology that fits your use case. Apps designed for project-based businesses will have more sector-specific functionality than industry-agnostic applications.
• Decide what capabilities you want from an app and find one that delivers everything you need today—and can offer features you may want to use tomorrow.
• Look at your current tech stack and make sure your mobile technology of choice will seamlessly integrate into your way of working.
• Any app you choose must work for your teams. Ease of use is just as important as having the latest features.
• Check what support each potential app providers offer, as comprehensive training and support will help you maximize the benefits of mobile technology.

Why These Three Firms Use Deltek ArchiSnapper to Boost Collaboration and Efficiency

Deltek ArchiSnapper is an easy-to-use field app that offers paperless inspections, automated field reports and simplified snag lists. It simplifies collaboration and boosts efficiency to keep projects progressing smoothly. Read on to see how three firms use Deltek ArchiSnapper to deliver project success.

Willy Naessens Netherlands Branch Increases Efficiency Thanks to ArchiSnapper

Willy Naessens Netherlands is the Dutch branch of the Willy Naessens Group, and specializes in industrial construction, distribution centers, and hotels. The branch has quickly grown since it opened in 2015 and now has around 100 people working on roughly 20 projects. With so much going on, it needed a tool that could keep clients, management and site teams informed of project progress in an easy and efficient way.

Willy Naessens Netherlands uses Deltek ArchiSnapper to document site visits and snag lists. It helps keep everyone on the same page and ensures information is shared with whomever needs it.

"An application like ArchiSnapper is a real improvement on the traditional pen + paper duo and using printed plans. During a site visit, you can simply note an observation, locate it on a plan, and then add a photo with a sketch. Everything is immediately noted digitally, and the report is created automatically after the meeting."

- Yme Jager, QHSE coordinator at Willy Naessens Netherlands

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Craine Architecture Ensures Quality Work with Consistent, Accurate Documentation

Craine Architecture specializes in residential properties and communities, as well as hospitality, resorts and urban infill development. It keeps clients at the heart of every project, understanding exactly what they need from a site—and making that a priority.

Craine Architecture wanted an easier way to document site inspections and share those reports with the whole team and its clients, so it adopted Deltek ArchiSnapper. Now, the firm can be even more transparent with clients, keeping them informed of the project progress and any changes that need to be made. Plus, generating those reports is a much quicker process.

"I would say ArchiSnapper makes field reporting twice as fast—if not more."

- Orlando Rockwell, Project Manager at Craine Architecture

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GBG Group Boosts Project Efficiency with Streamlined Field Reporting

GBG Group specializes in geophysical, environmental and structural investigations, supporting both heritage sites like the UK's Houses of Parliament and modern infrastructure such as wind farms. With teams frequently working on-site, the firm struggled with delays caused by manual note-taking and fragmented photo sharing.

To overcome these inefficiencies, GBG adopted Deltek ArchiSnapper. The app allows the team to centralize site notes and photos, improving visibility and collaboration across projects. Its customizable tags and integration capabilities also help tailor reports to GBG’s specific workflows, saving time and reducing errors.

“With ArchiSnapper, we're all looking at the same images and information, and that shared visibility has been really beneficial in informing every project stage.”

– Chris Steward, Senior Project Manager at GBG Group

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Deltek ArchiSnapper: The Mobile Documentation Tool Designed for Architects

Mobile apps like Deltek ArchiSnapper make document management and reporting simple, while increasing information sharing and boosting collaboration across project teams.

If you want to see what Deltek ArchiSnapper could do for your firm, sign up for a 14-day free trial, and simplify documenting your site visits today.