Talent Relationship Management: Acquire Top Talent Faster

Posted by Judy Fort on October 1, 2019

With more competition for qualified candidates, a proactive recruiting strategy is more critical than ever. Deltek Talent Management can help your company build a stronger talent pipeline, populate talent pools, and reach the key talent you need to staff your next big project. And, did you know that we recently added a candidate relationship management feature to our Talent Acquisition solution?

Let’s take a closer look at this latest enhancement to Deltek Talent Acquisition: Talent Relationship Management. This new candidate relationship management feature works well in conjunction with Talent Pools and provides the foundation project-focused companies need to deepen talent pipelines and prepare for future workforce requirements.

A solid Applicant Tracking System (ATS) can be a game-changer for your recruiters. If you are not currently building and maintaining Talent Pools, you may be missing a huge opportunity to improve the effectiveness and efficiency of your recruiting engine. According to the Deltek Clarity Architecture & Engineering Industry Study, 51% of A&E firms report that finding and retaining talent is their top financial challenge. Talent Pools help by flagging candidates that you want to stay in touch with for future opportunities. When that next project is won and you need to quickly scale the workforce, you will have the opportunity to tap into potential candidates with whom you have already established credibility. As resumes are added to your ATS, you can review and flag those that are a good fit for future openings.


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Maintaining Talent Pools by continuously accepting and flagging resumes from strong applicants can help you move faster when you win a new project, or when someone leaves unexpectedly and a succession plan for that individual is not in place. In his post The Smart Move for Growing Companies Is to Always Be Recruiting Talent, David Ciccarelli further expands on how having a strong talent acquisition pipeline in place can help.

What happens when someone leaves unexpectedly? This is where having a pipeline of candidates is critical, so your company can fill the gap sooner rather than later. There is nothing worse than having to delay a project start date because you lack the appropriate talent management resources!

When you review a resume, you can add that resume to a pool so that you can easily find them in the future:

Talent Relationship Management


Talent Pools enable you to keep lists of candidates with specific requirements, helping you stay in touch with those job seekers with email communication. These lists can be generated manually or through the use of search agents that automatically add to the list. They can also be shared for easy access to information. Inviting job seekers in these pools to apply to job openings they are a good fit for and have the appropriate skill set:

Talent Relationship ManagementTalent Relationship Management

No one wants to spend months finding, attracting and hiring candidates. The real key to successful talent acquisition is speed. The ability to easily review candidates, engage in conversations and perform the necessary interviews, convert the best candidates to new hires, and get those new hires billable faster are underlying parts of the bigger picture.

Setting Up Campaigns

Talent Relationship Management (TRM) is available as a part of the Deltek Talent Acquisition module.  This new feature is disabled by default, but your system configurator can enable this functionality. Once enabled, new navigation items for Talent Relationship Management (TRM) will appear in the Recruiting section of the left navigation menu.

You can create letter templates for use within TRM campaigns. These work similarly to other letter templates, and can include merge codes to personalize the messages being delivered:

Talent Relationship Management

You can setup the details of the campaign, including which pools, employees or candidates the campaign will go out to. You can save and edit later at any point during campaign creation:

Talent Relationship Management

Campaigns can be scheduled for delivery or sent immediately. You can select how frequently to send and between which dates you would like emails sent:

Talent Relationship Management

A preview of the campaign is available before publishing the campaign:

Talent Relationship Management

Once campaigns have been created (either published, saved to send later, or saved to finish later), you can view all campaigns on one page, similar to the existing Manage Requisitions page:

Talent Relationship Management

The Deltek team is excited about this new feature Deltek Talent Management because we heard from so many of you that finding candidates and filling open positions is a huge challenge. We are not stopping here. Talent Relationship Management offers us plenty of opportunities to build additional functionality that will continue to support your recruiting efforts.

What's Next

To learn more about what Deltek has to offer, visit the Deltek Talent Acquisition page.


About the Author

Judy Fort is a member of the Deltek Solutions Engineering group and bridges the gap between technology and real world users. For a decade she has been working with diverse HR organizations helping them to achieve their goals.