RPA: Achieving even greater efficiencies with Costpoint

Posted by Deltek Partner on April 10, 2020

Deltek Blogs

Most companies operate with a “do more with less” approach, putting a strain on employees trying to maintain the right work/life balance.  The employee is continually pushed to get things done under all circumstances. This is a struggle that never seems to have an answer.

Where do we find the help, where do we find the relief, how are we going to manage our very precious work/life balance?    Well, the answer might not be with whom, but with what?  How about your very own digital co-worker.  That’s right, an RPA (Robotic Process Automation) Robot, or better known now as simply, a “Bot”!

An RPA Bot performs transactional activities in IT applications the same way a user would.  An RPA Bot does what its told, never says “no” to doing mundane tasks, never says “no” to working endless hours, loves to do the tasks nobody wants to do and best of all, never looks for a pat on the back for any of its efforts.

Anywhere you have repetitive, high volume and structured activities with limited variance, these tasks can be delegated to your digital co-worker.  And nowhere is this more evident than in the Finance and Human Resources (HR) departments.

To put this into perspective, let’s take what is perceived to be as a very simple, yet important, HR task of onboarding new hires.   The number of documents and forms that must be moved to spreadsheets and Human Resource Information System (HRIS) systems can be daunting.    Not only are HR personnel responsible for finding, training and developing these people, but they are generally stuck spending hours manually accumulating, checking and transferring endless data…..this is what we call “digital assembly-line work”. 

How do we get you off this digital assembly-line and back to more rewarding and value-added activities?  By leaving all the mundane paperwork to your new digital co-worker.  To illustrate this, the video below uses an example of on-boarding five new employees and processing their documents within Deltek Costpoint.

As you were able to see in this example, by automating this task, our robot was 75% faster than our skilled human but more importantly, we were able to free up valuable time for the HR team and allow them to focus on doing what humans do best….collaborate, brainstorm, invent and invest in human relationships…like the ones they are building with the five new hires. 

This is just one example of endless use cases for incorporating RPA into your everyday workflow.  Whether you are onboarding or offboarding employees, doing expense management, payroll administration, processing invoices, doing Accounts Receivable (AR) or Accounts Payable (AP) activities, the applications for Bots are endless.       

Regardless of the industry we’re in, company size, or growth stage, every day we wake up and need to figure out what to do, how to do it, and how to do it better and more efficiently.       

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About the Author

Jeff is a senior sales Leader with over 30 successful years of enterprise sales, channel development and marketing experience in the technology sector. Direct experience in the Enterprise Software, SaaS, Unified Communications and Networking industries. Specialties include Sales Execution, Sales Leadership, Business Development, Strategic Alliances, P&L Management, and New Market Development.

Jeff graduated from the University of CT and lives in Northern Virginia with his wife of 20 years and their two high school age boys. In addition to watching and coaching baseball, Jeff is very active within the community volunteering with various groups such as the Tin Cup Fund, WGB, Knights of Columbus, DECA as well as being involved in many efforts within the local high school



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